Close

Kickstarter - lunch roulette

Posted on by Brandon Klein

Kickstarter's culture is a core part of who we are as a company and team. Our team hails from a hugely diverse set of backgrounds – Perry was working as a waiter at Diner when he met Yancey, most of our engineers studied liberal arts (myself included – Philosophy), and our community team is made up of former and current projectionists, radio hosts, teachers, funeral directors, chefs, photographers, dungeon masters, artists, musicians, and hardware hackers. Last year, we had the idea to facilitate monthly lunch groups as a way to see if we could accelerate the kind of inter-team mixing that tends to happen in the hallways and between our normal day to day work.

In addition, groups would be encouraged to go for a walk, find a new place in the neighborhood to have lunch, and Kickstarter would pick up the tab.

Shannon, our office manager at the time, and now our Director of HR, had the unenviable job of coming up with all of these lunch groups. The idea was to make them pseudo-random, so that staff wouldn't end up having lunch with the person they sat next to every day, and that, ideally, they'd meet people they'd never normally interact with as part of their day to day responsibilities.

And, as our headcount has grown – we've hired half of Kickstarter between February 2013 and now – we also hoped that these lunches could introduce new staff to old.

But Shannon quickly discovered that creating multiple sets of semi-random yet highly-varied lunch groups was not a trivial task!

One of the biggest issues with keeping groups interesting was moving a person from one group to another meant a cascade of changes which were tedious, and sometimes impossible to reconcile by hand.

So, after spending an entire weekend churning out six possible sets of a dozen groups of 4 people each, Shannon took me up on my offer to help build a formal algorithm to help automate what we had been calling Lunch Roulette.

We put together a meeting and sketched out some constraints that a minimally viable Lunch Roulette generator would have to satisfy:

    Lunch groups should be maximally varied – ideally everyone in a group should be from a different team
    Groups should avoid repeating past lunches
    We should be able to define what it means for a group to be varied
    It should output to CSV files and Google Docs

After a couple weeks of hacking together an algorithm in my spare time, I arrived at something that actually worked pretty well – it'd take a CSV of staffers and spit out what it thought were a set of lunch groups that satisfied our conditions.

We've been using it for over 6 months to suggest hundreds of lunch groups and have been pretty happy with the results, and today I'm open sourcing it. But first, a little more about the algorithm.